Humanitarian Coordination

• The focal/ lead agency in the province with regard to rescue, search, relief, and rehabilitation in disaster activities will be PDMA Balochistan.

• The Humanitarian organization must register first with PDMA Balochistan before applying for NOC for any project. Documents required for registration are the Organization profile, fee challan, BCRA certificate, Copy of MOU with EAD/ Ministry of Interior, progress/annual report, audit report, NTN number, experiences of interventions, and bank statements.

• A NOC from PDMA is compulsory for undertaking any kind of disaster related humanitarian work in Balochistan.

• A revised Project NOC form has been uploaded on the website which will be filled by the owner of the project / sub-project, signed, and submitted in the shape of a hard copy to the PDMA.

• The project proposal formats and agreement with donors copies for the disaster related relief and early recovery work  (by International Organizations, INGOs, NGOs, etc)

• All the UN agencies, donors, Humanitarian Organizations, etc shall necessarily contact PDMA as and when they desire to initiate any efforts with regard to activities as (a) above and after mutual agreement shall sign a formal MoU for the intervention to be undertaken this MoU will be taken as formal permission from the PDMA Balochistan. But for each and every intervention separate MoU will have to be sought from PDMA before signing any agreement for initiation of any intervention where PDMA will have the role to monitor which should clearly indicate the term for which the project is going to take place.

• As and when any agency starts work in a particular area it will have to liaise its efforts with the concerned Deputy Commissioner/DDMA.

• Any Humanitarian Organization shall submit its progress report to PDMA Balochistan on a monthly basis (without endorsed by DDMA progress report will not be acceptable).

• For the selection of an Implementing Partner, the donor must check if the IP is registered with PDMA Balochistan. ( NOC will not be issued to any IP who is not registered or whose registration is expired with PDMA.) 

• Before starting any disaster related project implementing partner must obtain NOC from the PDMA planning section by submitting all the required documents. (PDMA NOC form, Organization Profile, agreement with donors, copy of project proposal, work plan, program budget, copy of MoU with EAD/ Ministry of Interior,  and progress/ annual reports, number of beneficiaries to be facilitated and sector in which project is granted)

• The NOC will be issued initially for a period of 06 months (or specified in the proposal) and may be extended on a need basis subject to their progress report of the same project.

• If during relief activities or operations, it is found that any one of the UN agencies, Humanitarian Organizations or donors etc are involved in activities prejudicial to the purpose for which permission was granted their permission shall be canceled and withdrawn forthwith without assigning any notice.

• The PDMA shall be responsible for monitoring, auditing and evaluating all such interventions initiated by the UN, donors or IPs, etc in the area of relief and rehabilitation.

• Humanitarian Organizations are responsible for the DSA with other facilities if PDMA monitoring/ evaluation team pays a visit for the purpose of monitoring and evaluating the ongoing /completed projects by the same Humanitarian Organization.

• Organizations intending to undertake rehabilitation/reconstruction work that has a completion span of more than 6-8 months will enter into the Memorandum of Understanding with PDMA. Unlike NOC, this document serves to uphold the partnership for a longer period (1 or more years).

• The organizations need to submit their complete project document (along with any other information/document considered imperative, including the assessment/survey reports if conducted).

   NOC & MoU Policy

Following policy has been prepared in order to ensure better coordination in all kinds of disaster related relief, rehabilitation and reconstruction work as well as better channeling of a large variety of humanitarian efforts. This policy covers the processes, channels, timelines and focal points for NOC for new projects, NOC for extension projects, MoU for mid-long term projects and Travel NOC for national and international staff.

   NOC Mechanisam

1. Which projects need NOCs? Any disaster-related humanitarian project/intervention in Balochistan requires a "No Objection Certificate” (NOC) from the Planning Section of PDMA Balochistan.

2. Who is eligible to undertake Humanitarian Work? With effect from 17th Febraruy 2011 and NDMA Act 2010, only UN Agencies, International organizations, International NGOs, registered national NGOs, registered charity organizations, government agencies, corporations, registered private firms and any other legal organizational entity will be allowed to undertake humanitarian work. No individuals or non-registered organizations will be allowed to work except under special permission from PDMA.

3. Requirement of NOC? For undertaking any kind of post disaster humanitarian work, following organizations will be required to obtain an NOC:- International Organizations (including UN), International NGOs, National NGOs, Charity organizations, Corporations, Private firms, Institutes. No organization will be allowed to work without a regular NOC from the PDMA or any other relevant forum as explained in the following:-

   1. 1. • 1. 1. 1. 1. NOC for Relief & Early Recovery activities: For Relief & Early Recovery activities, an organization needs to send the application to the PDMA focal points, which after ensuring that the requirements are complete, the scrutiny is done, the queries are answered, the concerns are addressed and the competent authority has no objection over the intervention, will issue the NOC.

                    2. MoU for undertaking Reconstruction & Rehabilitation (R&R) Work: Any organization intending to undertake R&R work will be required to approach the focal points in PDMA. The project document will be reviewed, the comments/inputs of the concerned section (s)/line Departments will be sought and after the final consensus is achieved between the parties over the proposed intervention, an MoU will be signed.

                    3. Project Extensions and Revisions: Projects may be extended with PDMA’s permission and at its discretion upon being provided with the reason or need for an extension. A month prior to the expiry date of a NOC, the organization will be required to apply for an extension for the period subjected on the basis of need.For Extension, required documents are following:

                       • Covering Letter (Reason for Extension)

                       • Project Proposal Form

                       •  Consolided Progress Report

                       • Logical Framework Approach  (LFA)

                       • Work Plan (Track Work Plan)

                       • Budget Breakdown

4. How to submit project proposals? To obtain a NOC there is a set of procedures that must be followed to support the timely and efficient processing of NOCs requests. These procedures are outlined below to help clarify to partner organizations the steps.
   A project proposal filled out in the format developed by PDMA, Balochistan is the first step for obtaining NOC. The applying organization will be required to get its proposal vetted from relevant cluster(s) before submitting to the PDMA. The proposal must also be supported with a few documents which are listed below.

A) For Regular Humanitarian Work - Relief, Early Recovery, Restoration (Flood & Millitancy), Project Proposal and TORs must be submitted in hard copy.

4. 1. 1.  Project proposal

      2.  Supporting documents:

         • Covering letter from the NGO/Organization to DG PDMA Balochistan

         • Profile of the NGO

         • Registration Proof (INGO from EAD/ Ministry of Interior - NGOs from BCRA)

         • Activity Chart Plan of Activities/ Work Plan

         • Budget Breakdown

         • Details and Timeline for the activities Log framework

         • Declare source of funding for the projects

         • Any other supporting Document (if required)

         • CNIC Copy

         • Progress Report on all pervious activities.

         • NTN number

B) For Charity Work:For any kind of charity work, the concerned district administration and any other relevant authority may be directly contacted. Where to submit project proposals? Project proposals need to be submitted to the Planning Section, PDMA Balochistan.

5. Timeline for processing of an NOC Application Upon the complete submission of the project proposal and its supporting documents PDMA, tries to issue the NOC as its earliest, but the processing through both the internal and external channels can take 35 days maximum (as per the policy guideline). If however, the PDMA objects to the whole proposal or some part of it, the applying organization will have to revise the proposal and after re-submission, the counting of days will start a new.

6. Reporting: All humanitarian organizations are required to report monthly progress reports to planning section in two forms:

   1. Reporting on their activities on the prescribed single reporting format to OCHA and the PDMA.

   2.  Reporting to the relevant cluster lead in the form of 5W matrix.

7. Moreover, regular participation by the local team of the organization in coordination activities of the District Administration will also be necessary. In case of non-compliance, the NOC may be cancelled and organization may be stopped from continuing its activities.

Contacts

Mr. Amanullah Rind 
Director (Planning)
Email:
Landline:

Mr. Abdul  Ghaffar
Dealing Assistant
Email:
Landline:

 Documents For obtaining NOC

 Mechanism of NOC & MoU 2018

 TORs for the Working of Humanitarian Organizations